WordPress Media Library: the treasure of your website

Media library
the treasure
of your website

The WordPress Media Library is the place where we store multimedia elements and then add them to our content. It is a very valuable space, so we must know it well and keep it tidy. This will be very useful when the site is growing.
That’s why this article gives you a guide on how to upload the different files to the Media Library and some ideas for its organization.

1. Where is the Media Library?

Screenshot 10 Nico. Free Lance Web Developer 1

When you click on Media in the left side menu of your WordPress you go directly to the Media Library. There you are given the option to go directly to the Library or add a new item. This space can contain almost any type of file.

2. How to add items to the Media Library

The content of a web page can contain text, images, audios, videos, and documents that you will add to your entries or pages. You have different processes to add each of them.

Featured image

As its name indicates is the image you want to highlight in your publication. Generally we use it as a header and it can have different positions depending on the topic we are using.

It is a very important element, because that image is the first thing that will catch the user’s attention. And it will also tell them what your publication is about.

How to add feature image?

In the edition of each entry or page we have the tool that allows us to add it. First select Set highlighted image, which will direct you to the Media Library. There you can choose one that you already have in the library. Or you can Upload a file to choose one you have on your desktop.

When you select your highlighted image, it will show you details including the date, size and type of file selected. You will also be able to edit it and add the Alternative Text, Title, Legend and Description.

Feature Image 2 Nico. Free Lance Web Developer

The highlighted image is the one that will accompany your article when it is shared on social networks so we must be very careful when choosing it. It must be of good quality, relate to the content and meet the requirements of SEO.

Images, videos, documents etc.

If the article that you are elaborating is extensive, is convenient to add images, documents, videos, infographics or other objects that make attractive the text. In this way you introduce a space that alters the reading and makes it more interesting.

Imagine you have to upload an article of 2.000 or 3.000 words. It is very difficult for the user to be attentive during all that time. This requires a value-added that keeps the visit to your page enjoyable.

This need arises strongly today because Google’s algorithm takes into account the length of your articles. Also consider the depth you give to the treatment of the topic. What the search engine wants is to improve the user experience more and more.

This has led to websites that really want to improve their positioning, strive to make extensive publications and provide much value to the visitor. Therefore, the objects that you include in the Media Library are fundamental to achieve an attractive page or entry.

How to add these elements?

To add the elements to your publication you must follow the following process. If you are using Gutenberg, just stand on the corresponding block and when the cross appears click on Add block. It displays a series of options, then you look for the element you want to add.

Then click on the place from where you want to add your element. If it’s an image or audio, it will give you the options to drag, upload a new one or choose a file from your library. (Upload, Media Library or Insert from URL) . In the case of videos you must add the URL.

If you do not use Gutenberg, WordPress at the top of your publication also gives you the ability to upload your images or other files.

3. Useful Tips

First, objects can be uploaded directly from the library or from a publication. However, it is always convenient to do it directly from the library. Because if we add a file from a publication and then delete it, all the objects linked to that publication that we have uploaded to the library will also be deleted.

Secondly, it is important to bear in mind that we can edit Images from the Media Library. If we open the image and click on edit we can make modifications. Although they are basic, they undoubtedly help us to dispense in some cases with Photoshop or some similar program, and in this way we save time in the creation of our content.

We already talked about how to optimize images before publishing them, but I will only briefly remember what was expressed there: We must add title, Alt Attribute, description and legend. We can do the same with videos and audios. Include the keyword in each of the referred items. Use quality media, compress, edit and make your multimedia object something original and not repeated on the web. These, among other factors, favor the positioning of our website on the results page of a search engine. Consequently they must be considered and worked with special care.

If you are interested in more information you can see our article on Suggestions for using images on a website.

4. Organizing the Media Library

It happens to all of us that in a short time, that space is transformed into a deposit of objects where we keep everything. And in the midst of chaos we must elaborate our content and find what we need by wandering through an endless labyrinth.

So that this situation does not overflow us by taking the space in the server to the limit, and so that we do not waste time with eternal searches, we have to order the Media Library.

One way to eliminate clutter is to avoid duplicating WordPress files. Before inserting a file into a page or publication, check if it is in the Media Library. If so, insert it from there, instead of reloading it from your computer.

But we can also turn to the WordPress add-ons repository which has a number of very good plugins to help us organize. They serve to classify multimedia files, rename old files, as well as locate media files in folders and subfolders.


Screenshot 13 Nico. Free Lance Web Developer 2

This add-on works as if you organize the files on your computer. Thousands of images and other files can be sorted into folders and categories with the simple drag and drop action.

With the right button we can create, modify the name or delete folders. Also creates folders and subfolders with different types of files.

It makes it much easier to choose the objects that our content will include. And it has a free version and more features with the pro version. Here’s a very clear video on how to use the plugin.

Easily Organize

Screenshot 14 Nico. Free Lance Web Developer 1

This is a WordPress add-on that allows users to quickly organize all their pages, publications, and media files into folders.

As we are dealing with the Media Library this plugin is also very convenient for our multimedia elements. To date it has 8,000 active installations and a recent update (6 days), which makes it a reliable tool.

It keeps files organized in folders and subfolders, including photos, videos, music, main web pages, and blog posts. They can also be placed in various subfolders, such as images used on different pages.

5. Controlling disk usage

The multimedia elements that we are uploading to the Media Library take up space on the disk. The disk space in the web hosting is very important because if the site grows there will come a time when it reaches the limit of its capacity.

Disk Usage Sunburst

Biblioteca de Medios

The RaidBoxes team’s Disk Usage Sunburst plugin is ideal for viewing disk usage. This is a free plugin that allows you to analyze and see which files and media take up more space. It is advisable to use it for the scanning process, and then uninstall it because it can slow down the site.

6. Download a copy from the Media Library

It is always convenient to have a backup of our work. Any activity that we perform on the site such as a change of hosting or simply rearrange our media can cause losses very difficult to reverse. To avoid this situation we must have a backup that allows us to maintain our elements in any eventuality. Export Media Library can be one of the recommended plugins because it allows us to download a copy in zip format.

7. Recommendation

As I always say, these are only suggestions that you should evaluate according to your needs. Don’t forget that the installation of plugins can affect the operation of your site. So choose which of them is essential for your work. Use it and then uninstall it to avoid space problems.

You can also look for more information about the Media Library in this site or in others that offer you information about it. The capital of knowledge that exists in the web is infinite, just keep in mind to consult forums and specialized pages. Select your source well to be updated. Here you have the link WordPress Support so you can formulate your queries.

Translated with www.DeepL.com/Translator

Image: Freepik

Generic placeholder image
Nicolás González

Web Designer & Developer

+598 98 398 010

[email protected]


Plugins for
Choose the best
in 2019.

Plugins for WordPress. They are fantastic tools that allow us to customize our website. The possibility of having these applications is perhaps the reason why ...

Your company’s web project. Where to start?

Your company’s web project translates into the creation of a web page that gives you visibility, traffic and most importantly: customers. Where to start? It ...

and its design

Gutenberg is the new editor of WordPress. It was released together with WordPress version 5.0 and the truth is that it has very important tools ...